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Attendees: Chris
Arrowood, Jenny Phengdara, Nagma Akbar, Carol Beechler, Renee Benson, Candece Beverly, Martin Botello, Isabel
Gongora, Ghulam Markhiani, Rita Mosby, My-Van Phung, Linda Shen, Crystal
Shiver, Lauren Smith, Diane Jackson; and Senior Manager Patrick Atkins
1.
Welcome, Announcements –Robinson Holiday
Party 12/23/2015; Secret Santa gift
exchange for those who want to participate--$10 gift limit—send Lauren Smith your top 5 gift wish list
2.
Promote Programs – Use our handouts and
flyers to promote our ROB and other HPL programs.
3.
E.O. 1 – 50, HERO and City of Houston (what
are the rules?)
a. Transgender
persons can enter the restrooms they identify themselves with.
b. E.g.,
men who identify as women can go to the women’s restrooms in any city property
or any city building.
4.
Open Carry Gun Law effective as of 01/01/2016
a. Review
Policy
b. School
Sponsored Events—if the library has a school function event then the library is
considered and an educational facility and any licensed gun carrier is not
allowed to have his/her guns inside the
library but may keep guns in his/her automobile.
c. Rules
for staff and volunteers—any licensed gun carrier is not allowed to have
his/her guns inside the library but may keep guns in his/her automobile.
d. When
in doubt – call 911 regarding any suspicious behavior and alert management
5.
Severe Weather and other emergency conditions
– policy 7.1.2.1. & 7.2.3.6
a. If
weather or other emergency conditions prevent you from coming to work, please
alert your manager or supervisor. You
will be required to make up the time missed or use comp, holiday, or vacation
time.
b. If
the Mayor closes down city departments, then you will be paid for the hours
missed at work if you were not scheduled for time off using your comp, holiday,
or vacation.
6.
New management for Workers Comp
7.
Trainings – deadlines!
a. Lean
Six Sigma due 11/30/2015
b. Executive
Order 1-50 11/30/2015
c. Axis
360—please complete if you have not already done so and sign training sheet,
ASAP.
d. Cyber
Security 1—is currently not operational an email will be sent when IT has
restored the training module.
8.
As we are weeding check each book for a tag
as well. While weeding the books check externally and internally. Float the
books if more than two copies
9.
No cell phones or YouTube at front desk
10.
No more overflow area – just “float”
11.
Sick leave for family review
12.
Credit Cards with RFID
a. We
have had problems trying to process cards with RFID chips.
b. As of
January 2016 all credit cards will be required to have the RFID chip.
c. Telecheck
representatives are scheduled to come to the library to replace old machines.
13.
Patrick Atkins is available for questions –
b. Office: 832-393-1371
c. Mobile: 281-901-4805 (Best way to reach Patrick)
14.
Personal Monthly report forms – include
trainings, shelf reading, shelving, etc. information (These reports will be
important as I complete your annual HEAR.
These reports are your opportunity to shine and let me know what you
have accomplished during the year.)
15.
Staff leading meetings and training
opportunities (by staff)
16.
All shelves should have book ends
17.
Out of system book returns (ILL or LMS)
should be sent to the Central library. Keep log of Out of system items
returned.
18.
Email signatures and please avoid “Reply ALL”
a. Please
use the sample signature emailed to you this morning for all HPL work emails.
b. Please
avoid “Reply ALL” to email that include all HPL staff.
c. Emails
to all HPL staff members must be approved by Michele Gorman
19.
Always wear badges
20.
Answer all phone lines with correct greetings
21.
No 24 hour rule—customers may recheck out any
library material at the time of discharge without waiting 24 hours.
22.
Floats – check inside as well as outside the
books for damage
23.
Paging List
a. Print
8 up for paging list
b. Mark
items not found as missing in Work Flows
c. Assign
someone to print list—some locations do this, we can too.
24.
Central is working on correcting Holds list
problems
25.
Friend / Discards boxes – keep list current,
only 1st 2 columns, number boxes
26.
Daily Deposit pick up receipts
a. Please
complete the 3-part receipt with the location code (ROB), your initials, and
deposit bag number. FIDS driver should
sign and take the white and yellow copies and leave the pink copy.
b. Please
complete the daily deposit log with your initials, and deposit bag number; then
the FIDS driver will signs his initials and enter the time he arrived.
27.
Newspapers needs to be checked-in. Training will be scheduled.
28.
Make sure to check that correct DVDs are in cases while checking out or
checking in.
