Staff Meeting July 20, 2016

Schedule - Roles and responsibilities:

• Be on time

Holds -

• If you make any exceptions transferring holds to another customer, please explain that you're making an exception and add notes to their account about the matter.

Alief Status Update -

• Still incomplete. Do not tell customers about specific dates as things may change and we are waiting to hear from communications with an update.

Discharging of items properly -

• Customer are unable to use the self-check because things are not being discharged properly. Please make sure that material is checked in correctly.

Desk/Self-Check - customer service

• If there is a long line of customers at the front, please help call the line down to make things go smoothly

Printout from Telecheck machine - batch closed statement

• Batch closed statements must be sent in withe the deposit. If a batch closed statement is not generated, unplug and plug the telecheck machine.

New schedule for August programming

• Programs have been slimmed down in preparation of Alief's reopening and Robinson's closing. Please look at new calendar for more information.

Staff entrance door -

• If someone rings or knocks the doorbell, please make an effort to open the door

Pokemon GO -

• The library is a Pokemon Gym and new display is up. Feel free to strike a conversation with those playing Pokemon GO, if you play as well.

Youth Meeting Notes - July 14th

July 14^th – Youth Meeting

1)      How are things going so far?

a.      Martin and Jenny successfully completed the Super Smash Bros tournament that had over 30 people show up, 19 kids in total competed for several prizes.
b. Lanny Kibbey was a HUGE success!!!! Will definitely have him booked again for next year

2)      August schedule

a.      Limited programming with Alief reopening soon

b.      Toddler and Babytime programs scheduled for August will take place at Tuesdays at 10:30 (Toddler) and Thursday at 10:30 (Babytime)

c.      No Preschool storytime will happen in August

3)      Outreaches in August

a.      August 6^th – Alief Community Health Fair (Marcia and Jayla will attend)

b.      August 13^th – Alief YMCA Back to School event

                                                    i.     Candece will attend? Along with youth person…??

                                                   ii.     Have pencil pinwheels for the craft/activity for kids to do

c.      August 17^th and 18^th – Alexander Elementary Back to School Resource Fair

                                                    i.     Two nights: Wednesday = Monica and Jayla, Thursday = Marcia and Isabell

4)      Craft Supply Clean Up

a.      Schedule for Cleaning

                                                    i.     Jayla spoke with Ms. Renee about getting volunteers to help assist

                                                   ii.     Weekly effort to help get all the moving shelves cleaned out

                                                  iii.     If you have free time, you are more than welcome to help clean out things

                                                  iv.     Clipboard with inventory of items will be kept on Jayla’s desk

b.      Google Form

                                                    i.     Jayla will create Google form to send out to Youth List asking if they would like to have particular items at their location

5)      Displays for August? – voted to put up something to make it not seem so empty in library

6)      Other information

a.      August 1^st – all picture books need to be floated out. Keep one copy and float out the rest.

b.      Big books need to be added to the list of things that need to go out

c.      Jayla brought up the Pedestrian Safety Program, which Sara Pope emailed about, and Marcia thought it was a good idea to have at Alief

Youth Meeting 6/23/2016

1) How are things going so far?

• ·         Storybook Opera was a hit and she was very engaging, which more people would have showed up
• ·         Toddler and Baby Paint were overall pretty well attended and received. The babies weren’t as into it as toddlers, but that can be changed.
• ·         Martin stated the Tabletop Gaming was a success and the kids really enjoyed themselves!!

2) Display for July

·         Both Lauren’s stated  that July was National Ice Cream Month, as well as National Hot Dog Month

·         Jayla ordered some books for the display

3) Snacks for Tweens and Teens

• ·         Martin will just be providing these for the teens and tweens during the Super Smash Brothers Tournament

4) Children Injury Prevention Program

• ·         Lauren suggested that we do the program during the month of July, suggested a Saturday would be best.
•      Jayla will contact Sara to set this up

5) Hispanic Heritage Month

•          Sugar Skulls September 28th @ 4 PM (teen program)
•          Preschool Storytime with Last Stop on Market Street on September 20th at 10 AM
•          Veggie Planting OR Seed Bombs October 1st at 11 AM (Family program -- I didn't write down the date for this one so I am not sure if this is the correct time or not!)

6) Outreach Event

• ·    Alexandra Elementary Back to School event, August 17^th and 18^th 5-7 PM
• ·         Jayla will email Ms. Dang back to confirm this event.

7) Questions, Comments, Concerns

Anonymous Suggestion Box

Here are the entries for the suggestion box. Let's keep these in mind as we work together in the library. 

• Checked in holds that go to other branches need to be with other delivery items.
• Be on time to desk/self-check if you can't let someone know.
• Do not leave anyone at the desk or self-check by themselves. Please wait for relief.

Posted by Jenny P.

Youth Meeting Notes - 6/16/2016

Youth Meeting Notes – 6/16/2016

1.      How are things so far?

a.     Next week: Tissue Box Guitar on Tuesday, Bouncy Ball craft on Thursday – 2 pm

2.      EJC Petting Zoo

a.     They will be coming back July 6^th at 2 pm.

3.      Back-up Programs

a.     Jayla pulled crafts from the moving shelves. These include heart boxes, bookmarks, origami, paper bag puppets, and more.

b.     Box is located in the box next to hers.

c.     Jayla will be sure to make some sort of system to call performer the day before

4.      Performer Evaluations

a.     Need to be filled out via online

5.      Questions, Comments, Concerns?

Action Items:

a.     Lauren and Jenny will bring coolers for petting zoo

b.     Jayla will email Marcia about water and ice pops for Petting Zoo

c.     Jayla will send out email asking for rainbow looms

d.     Lauren will bring the Frozen movie for Martin as part of the Family Movie next month

Staff Meeting 6/8/2016

• Anonymous Suggestion Box
• Please submit any comments or concerns in the red box by the back room
• SRP Calendar / Print Shop Closure
• Print shop will reopen in August. Jayla has ordered more prints for SRP
• Tickets for SRP Paid Programs
• Tickets will be between the Desk and Self-Check computers. Once these are gone, we have reached capacity.
• Passport Meeting - Monica
• Handout was given to help with passport questions
• Family Registration for SRP
• Flip Kit Check Ins
• New procedure in place
• Contact Jayla or Jenny for training
• Shout Out Segment
• Questions, Comments, Concerns

Robinson Youth Meeting - June 2nd

Youth Meeting – June 2^nd 2016

- We talked about how the program is going so far even though we are only a week in.

·         - Tickets for paid programs will be handed out on the day of program. There are already pre-made envelopes with the tickets torn out for the program. A sign will be put up letting patrons know where to pick up tickets.

·        -  Strollers will go in the meeting room (near the calendar). Jenny also suggested that strollers be located in the actual meeting room to prevent theft.

·        -  Volunteers can create prizes:

o   Make crowns for the prizes

o   Make chenille stem trophies

Actions Items

·      -    Jayla needs to email Rebecca about the giant Jenga set

·       -   Jenny will create crown with yellow poster boards

·       - Martin needs to complete Jeopardy PPT

Prepared by Jayla