Hey Y'all!
We've been making fantastic progress on the multiple weeding projects we've got happening here at the branch. I just have one small favor to ask: Please pay attention to the carts.
If you're putting items on a book cart, look around the workroom and see if there's space on a discard cart that's already made up. This not only keeps carts available for everyday use, but also allows us some room to breathe and move in the workroom.
When you do put items on a cart that's already begun, please check the signage on it (there should always be signs on it).
The blue signs are fantastic because they have areas to check off if everything on the cart has been "deleted" (ie: already put on our discard account), and "stamped" (discard stamp placed over the HPL markings on the inside of the book and the stamp on top of the pages). It helps keep track of what needs to be done to those items next.
If we can keep from putting newly weeded items on the carts that are already marked deleted and stamped, that makes sure that we get everything done properly in the system, and reduces the number of books we may have to put on the missing list later on.
So, check the cart signs before you add to it, and check the space available on carts before you make a brand new one.
Also, if you feel like helping with the physical labor portion of discards like boxing and stacking, please let Lauren or me know!
We'll all be able to breathe a little easier once we get the yucky books out of the way. :)
Thanks!
Crystal
Showing posts with label duties. Show all posts
Showing posts with label duties. Show all posts
Monday, December 14, 2015
Saturday, February 21, 2015
Opening and Closing Duties
Just a quick copy of the opening and closing duties from the handout for the meeting on 2/19/15. A copy will also be kept in the Robinson Reference Binder - there are more details on other duties we are assigned on that document.
Opening Duties
- Turn on all equipment: Computers in work room, customer service desk, & public floor; copier, self-check machines and standalone kiosks.
- Walk the floor to ensure that there are no books on any table from the previous day.
- Stock supplies: pens, pencils, scrap paper, etc.
- Create new statistics & study room reservation sheets in Google docs.
- Re-stock new books display throughout the day.
- Check laptops to make sure they are charged & ready to circulate. Shred laptop forms from the previous day - retain any forms with problems (ie: laptops not returned on time, returned damaged, accrued fines, etc).
- Unlock building gates three to five minutes prior to opening time.
- Unlock public restroom doors prior to opening time.
- Take phone off call forwarding at opening time.
- Unlock front doors at opening time.
- Finish any pick up not completed the day before.
- Turn on case display lights, if applicable.
Closing Duties
Before the building is closed:
- The first closing announcement is made at 45 minutes prior to closing. They are then repeated at 30 and 15 minutes before closing. The suggested script is:
- First announcements: "The library will be closing in (XX number of) minutes. Please take your items to the circulation desk now. If you need a new library card, please come to the desk to fill out an application. If you are under 18 and need a ride home, please come to the desk to call for your ride. Thank you."
- Final announcement: "The library is now closed. We will reopen again at (time) o'clock. Thank you."
- One hour before closing, check the lounge to make sure the coffee pot is cleaned and unplugged, and all dishes, utensils are put away.
- Check meeting/study rooms and remind the customers that the library will be closing in (XX) minutes.
- Walk around the building to confirm that there are no customers who have not yet vacated the building.
- Lock the doors at closing time. A staff member should be stationed at or near the door to allow customers to exit and, if necessary, to ensure that customers do not re-enter after closing.
After the building is locked:
- Check the meeting room, computer lab, and study rooms to make sure they are empty.
- Check the restrooms to make sure they're clear.
- Double-check all exit doors, including fire exits, to make sure they are secure. Check the doors that may have been opened by workers during the day, including outer electrical room & mechanical room doors.
- Turn off all computer monitors.
- Count and ensure all laptops are returned and are securely locked away in a cabinet or closet. If possible, make sure they are recharging.
- Make sure the bin is out of the book drop so it will not jam.
- Lock internal gates.
- Leave the indoor building lights on. Secure and lock outside building gates.
- Set the alarm and all staff exits the building & parking lot together for safety reasons.
- Please remember that the public computers are automatically set to turn off 5 minutes prior to closing. We do not need to adjust these times manually.
Opening Duties
- Turn on all equipment: Computers in work room, customer service desk, & public floor; copier, self-check machines and standalone kiosks.
- Walk the floor to ensure that there are no books on any table from the previous day.
- Stock supplies: pens, pencils, scrap paper, etc.
- Create new statistics & study room reservation sheets in Google docs.
- Re-stock new books display throughout the day.
- Check laptops to make sure they are charged & ready to circulate. Shred laptop forms from the previous day - retain any forms with problems (ie: laptops not returned on time, returned damaged, accrued fines, etc).
- Unlock building gates three to five minutes prior to opening time.
- Unlock public restroom doors prior to opening time.
- Take phone off call forwarding at opening time.
- Unlock front doors at opening time.
- Finish any pick up not completed the day before.
- Turn on case display lights, if applicable.
Closing Duties
Before the building is closed:
- The first closing announcement is made at 45 minutes prior to closing. They are then repeated at 30 and 15 minutes before closing. The suggested script is:
- First announcements: "The library will be closing in (XX number of) minutes. Please take your items to the circulation desk now. If you need a new library card, please come to the desk to fill out an application. If you are under 18 and need a ride home, please come to the desk to call for your ride. Thank you."
- Final announcement: "The library is now closed. We will reopen again at (time) o'clock. Thank you."
- One hour before closing, check the lounge to make sure the coffee pot is cleaned and unplugged, and all dishes, utensils are put away.
- Check meeting/study rooms and remind the customers that the library will be closing in (XX) minutes.
- Walk around the building to confirm that there are no customers who have not yet vacated the building.
- Lock the doors at closing time. A staff member should be stationed at or near the door to allow customers to exit and, if necessary, to ensure that customers do not re-enter after closing.
After the building is locked:
- Check the meeting room, computer lab, and study rooms to make sure they are empty.
- Check the restrooms to make sure they're clear.
- Double-check all exit doors, including fire exits, to make sure they are secure. Check the doors that may have been opened by workers during the day, including outer electrical room & mechanical room doors.
- Turn off all computer monitors.
- Count and ensure all laptops are returned and are securely locked away in a cabinet or closet. If possible, make sure they are recharging.
- Make sure the bin is out of the book drop so it will not jam.
- Lock internal gates.
- Leave the indoor building lights on. Secure and lock outside building gates.
- Set the alarm and all staff exits the building & parking lot together for safety reasons.
- Please remember that the public computers are automatically set to turn off 5 minutes prior to closing. We do not need to adjust these times manually.
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