Meeting Notes January 20, 2016

• Sirsi - no more "super" - use your Sirsi log-in instead

• Fill grey bins up completely. Let's maximize space in the bins.

• Record all shelf reading and weeding in Google Docs (HEAR stats).

• Make sure to write "weeded _#_ shelves" or "shelf read _x_ shelves" in the comments field.

• Notify and email Chris and Jenny of any absences / request for time off

• Tape should not be used to hang information / posters / etc. in the library

• Use poster putty instead. Can be found in the supply room.

• Any posting on the blog must have manager approval.

• If you're on Self-Check or D last hour, do not log-off of Sirsi until all customers have left the building.

• If you're on the floor (desks, roving, passport office, etc.), please do not use your cell phone in public view. 

• Bluebonnet books - only "2016" and "2015" should be on the BB display. All others should be shelved as normal

• Questions? Comments?

Posted by Jenny P. 

ROBINSON-WESTCHASE STAFF MEETING - DECEMBER 30,2015

• Welcome and introduction of Alief's new manager Marcia Cameron-Denton
• All Alief staff will get a 30 minute meet and greet with Marcia
• If passport are slow do other things
• While roving keep an eye on audio books
• Kronos: check your kronos twice a week. For Alief staff Monica has your Kronos now
• Answer phones ASAP and use proper greeting 
• While weeding make three piles. Discards/ Friends/ Floats
• Follow proper weeding process
• Don't forget to label shelf when done weeding
• Patron can pay fines at self check, if they don't have the library card print their barcode so they can pay fines @ self check
• When a patron pays with a credit card write their library card number and what it's for on our copy of the receipt
• Don't forget to do your monthly reports for your H.E.A.R
• Alief staff submit your monthly reports to Monica for H.E.A.R

         * Meeting minutes by Nagma Akbar

Staff Meeting 9/03/15-- The changes, they are a'comin--

Important points:
1. Please make sure to sign in and out of Kronos on time
2.  Beginning 9/1/15, there will be only one study room, and we may lose that one.
3.  Self reports are due every month as soon after the first of the month as possible
4. DSI check out and laptop procedures gone over by Martin Botello
5.  Time line for Alief to Robinson is October 5th- or there abouts.
6. Be patient and flexible, changes and personnel will be changing- show them how we do things at Robinson, and also take suggestions on how to do things better.
7. New label printers for Holds and transits.
8. Sirsi updates from Lauren- Things are being put on the discard cart without being discharged.
   Also, make sure parent's names are last name first, no comma, then first name.
9. MAKE SURE YOU ASK ABOUT VOTER REGISTRATION CARD APPLICATION, AND
THEN CHECK THE BOX ON THE APP. THIS IS NOT NEGOTIABLE!!!
10. Check the blog regularly for updates on rules and regs.
11.Attendance and punctuality counts on everyone's Hear appraisal.- Be on time, but be aware
that sick leave does not count against you as it did in the past. An info sheet was passed out to that effect.
12. Lean Six Sigma is a required training, and will be scheduled in the near future.
13. The outreach suitcase was demonstrated by Angela, and is available for anyone's use.
14. Statistics- DO THEM
15. Condition of items sent to fill holds. Please make sure we are not sending junk--(even though
we sometimes get junk)
16. Martin and Linda are the thanksalotto winners!
17. Label, Label, Label everything!!!

Meeting Notes 4-14-15

Note taker: Angela

1.     Congratulations to DeNeshia on getting a full-time job! We will miss you.

2.     Time Card: a reminder to be on top of your punches. Just a clarification: “on time” means you are ready to start working at :15 after. Lunch should be an even hour- please punch in as close as possible to the time you punched out for lunch. Write it down if you need to.

3.      Roving.

a.      The roving hour is intended to serve our customers and our library.

b.     The expectation is that everyone will use their roving hour out on the floor, assisting customers and enforcing rules. Especially the no food and no drink rule

c.      Roving is not for using facebook or your cell phone. Roving is not for doing work in the back. If you wander around and find that no one needs your help, straighten around the stacks. Pick up items that need to be picked up. But stay accessible.

d.      Closing simply means Roving with some extra duties. It does not mean wait in the back until it is time to make announcements

e.       Please ask Chris to show you how to pull up the print list at the print station to make free prints

4.      End of Day

a.       It is important to wait to clock out until :08

b.      Everyone needs to work together to ensure that we are ready to leave in a timely manner. This means making sure the building is clear, helping count the money, straightening and picking up trash, etc.

5.     Breaks.

a.      Please take your 15 minute breaks on hours that are not customer-focused. If you are scheduled to be at the desk, self-check, or roving, we need you there the full hour. Breaks can be taken on “collection,” “duties,” “delivery,” hours, etc. If you find that your schedule is not allowing you time for a break, let Angela and Chris know.

b.     As has been said before: please take your break in the break room or outside. This is good for you for three reasons: gives you a breather from your work space, lets others know that you are currently unavailable, and makes it clear to management and coworkers that you are not using work time for personal business.

6.     Monthly Narrative

a.      Starting with this month, everyone will be responsible for writing up a monthly report of what you did. This is to keep track of your successes and to positively impact your HEAR evaluations. Please type it up and email it to Chris in the first week of May.

b.     In the same vein, if you see someone else doing something awesome, write it up and send it to Chris.

7.     Harris County OneLink

a.      Please accept Harris County Library cards and see if the customer has an account in our system. If someone wants to link their HCPL card to their HPL account, they are free to do so. They’ll need to fill out an application as per usual, and you will use their HCPL barcode number instead of a new card. If you have any questions about this, please ask Sara Ortiz.

8.     Jungman

a.     Construction will end in late summer, but the branch will probably re-open in January

b.     When Alief closes, we will probably take over passports

9.     Smart Money

a.      Envelopes:      

                                                             i.      Fines/deposit envelope: fine payments and anything with an HPL logo (red bags, computer cards)

                                                           ii.      Booksale envelope: stuff we sell with no logo (earphones, flashdrive, booksale items)

                                                        iii.      There is a cheat sheet taped into the tan colored money box

b.     Field trip to the desk.

c.      We will now be using an excel document called “Daily Cash Register” on the Desk computer to reconcile our drawer and envelopes every day.

d.     We will still do the official drawer count at the end of the night; please recount if it does not come out evenly.

e.      In the morning, here is the Smart Money order of operations:

                                                             i.      Booksale envelope, Booksale tab

                                                           ii.      Fines/Deposit envelope, Fines tab

                                                        iii.      Count the till, Till tab